Nch’ḵaỷ Development Corporation (NDC) was established in 2018 as the economic development arm of the Squamish Nation – Skwxwú7mesh Úxwumixw. Nch’ḵaỷ’s mandate is to develop, manage, and own the active businesses of the Nation and was created to allow for the separation of business and politics within the Squamish Nation.

Our mission is to generate wealth and prosperity from economic opportunities for current and future generations of the Squamish Nation. 

JOINING OUR TEAM

The Administrative Coordinator is a Permanent Full-Time position based at Nch’ḵaỷ’s Head Office. Our Head Office is in West Vancouver, BC on the traditional, ancestral, and unceded territory of the Sḵw̱xwú7mesh (Squamish) Nation and its people. You will be working towards generating wealth and prosperity for the people of the Squamish Nation.  You will be working with a supportive team. You will have the opportunity for continuous learning, development, and growth within your job and career. 

We offer our Team Members generous benefits to help them achieve their goals and support our company culture. We are looking for Team Members who align with our values, Squamish Nation values – Úxwumixw (Community), Sté lmexw (Collective), Nexwníw (Pride), Wená xws (Empowerment, Respecting Others), Siyám̓ in (Leadership, Everyone has a role to play), Snew̓ íyelh (Culture, Tradition, Resilience, Foundation, Teachings, Knowledge).

In return, we offer:

• Opportunities for career growth and development,
• Friendly and supportive work environment and an ambitious team,
• Flexible work schedule (hybrid),
• Extended dental and health care benefits,
• Employee and Family Assistance Program,
• Pension Plan and Supplementary Savings Plan,
• Life Insurance,
• Paid leave (i.e., sick leave, vacation, family days) and 14 statutory holidays including National Indigenous People’s Day and National Day of Truth and Reconciliation.
• Salary range: $60,000 to $70,000

Scope of the Position

The Administrative Coordinator provides vital support to the Nch’ú7mut Contracting Ltd. (Nch’ú7mut) Team, assisting with various activities essential for Nch’ú7mut operations. This role directly reports to the Business Opportunities Manager and collaborates closely with the Special Projects Manager and Procurement Manager.

The successful candidate must thrive in a dynamic, fast-paced work environment that evolves according to organizational demands. High attention to organizational detail, effective communication skills, and proficient computer literacy are crucial to adhere to Nch’ú7mut processes and procedures.

The Administrative Coordinator is expected to exhibit self-sufficiency while also actively contributing to a collaborative team environment. Daily check-ins are essential to ensure alignment and facilitate the achievement of organizational outputs.

A. Duties, Responsibilities, Authority, and Accountabilities 

General Administration

• Support the general administration needs of Nch’ú7mut Contracting Ltd. (Nch’ú7mut). 
• Maintain the Nch’ú7mut Endorsed Business Registry (NEBR) as directed by the Business Opportunities Manager (BOM), including updating all joint entity files as required.  
• Assist the BOM in the joint entity onboarding process and all related administrative documentation. 
• Update project logs and files as directed by the BOM. 
• Assist the BOM in developing all support & endorsement letters for Nch’ú7mut for all joint entity partners. 
• Assist Nch’ú7mut in communication to acquire joint entity information such as monthly reports, letters, invoices, and other requirements as directed by the BOM. 
• Assist Nch’ú7mut in tracking all monthly reports as per the administrative requirements. 
• Record and track all meeting notes for Nch’ú7mut as directed by the BOM. 
• Liaises with other Squamish Nation departments such as Education, Employment, and Training as directed by the BOM.  

Financial Support 

• Assist the Financial Administrator in acquiring all documentation to capture joint entity information for monthly invoicing. 
• Notify the BOM of any outstanding invoices by joint entity partners. 
• Assist in administration related to financial delinquency. 
• Maintain active joint entity active project list with the BOM and Nch’ú7mut financial

Monday.com

• Maintains Monday.com tracking and reporting records for accuracy.
• Provides monthly and as needed KPI reports to Nch’ú7mut managers for review and assessment. 
• Notifies Nch’ú7mut managers of ways to improve Monday.com KPI reports. 
• Updates joint entity partner information as needed.

Nch’ú7mut Operating Admin

• Ensure all joint entity applications are received and filed adequately. 
• Ensure that all administration (post award construction checklist & project complete checklists) are received and filed as per the Nch’u7mut tracking logs.  
• Assists BOM is ensuring that JE partners are bidding on projects and meeting deadline requirements to win successful bids.
• Keeps apprised on all ongoing projects as updated by BOM and Special Project Manager.
• Ensure that JE partners are bidding on contracts before deadlines. Sending email reminders as required
• Assists with BOM/Special Project Manager on invoicing/forecasting budgets when required.

B. Other

• Contribute to the development and maintenance of a positive workplace culture.
• Perform other duties as required.
• Adheres to and promotes Nch’ḵaỷ’s six Guiding Principles (Leadership, Trust, Respect, Wisdom, Competence, and Passion).

C. Reporting Responsibilities and Authorities from Supervisor

• Reports to Business Opportunity Manager

D. Knowledge, Skills, and Experience

Knowledge:

• Understanding of general administrative procedures and protocols.
• Familiarity with Indigenous business practices, including joint entity partnerships and endorsement processes.
• Knowledge of project management principles and practices.
• Proficiency in using administrative tools and software, such as Microsoft Office Suite, and project tracking systems (Monday.com).
• Awareness of financial administration procedures, including invoicing and budget tracking.

Skills:

• Excellent organizational skills with a high attention to detail to maintain accurate records and documentation.
• Strong communication skills, both written and verbal, to effectively liaise with internal stakeholders and external partners.
• Ability to adapt to a fast-paced work environment and prioritize tasks efficiently.
• Proficiency in computer literacy, including data entry, file management, and basic report generation.
• Collaborative mindset with the ability to work effectively both independently and as part of a team.

Experience:

• Previous experience in general administration roles, preferably in a business or project management setting.
• Demonstrated ability to manage multiple tasks simultaneously and meet deadlines.
• Experience in maintaining databases and tracking systems, preferably in a project management or operational context.
• Familiarity with financial administration tasks, such as invoice processing and budget monitoring.
• Proficient in MS Office (Microsoft Word, Excel, Outlook, PowerPoint, and OneNote).
• Ability to maintain confidentiality and handle sensitive information.
• Experience working with First Nations is an asset.

E. Special Requirements

• Sign Nch’ḵaỷ Confidentiality Agreement;

• Willing to work additional hours as required;

F. Working Conditions

• Office work (prolong sitting, lifting boxes up to 5 lbs.);

Doing business the Sḵwx̱wú7mesh way, on unceded Sḵwx̱wú7mesh territory