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Contract Coordinator

Contract Coordinator

Nch’ḵaỷ Development Corporation (NDC) was established in 2018 as the economic development arm of the Squamish Nation – Skwxwú7mesh Úxwumixw. Nch’ḵaỷ’s mandate is to develop, manage, and own the active businesses of the Nation and was created to allow for the separation of business and politics within the Squamish Nation.

Our mission is to generate wealth and prosperity from economic opportunities for current and future generations of the Squamish Nation. 

 

JOINING OUR TEAM

The Contract Coordinator is a Permanent Full-Time position based at Nch’ḵaỷ’s Head Office. Our Head Office is in West Vancouver, BC on the traditional, ancestral, and unceded territory of the Sḵw̱xwú7mesh (Squamish) Nation and its people. You will be working towards generating wealth and prosperity for the people of the Squamish Nation.  You will be working with a supportive team. You will have the opportunity for continuous learning, development, and growth within your job and career. 

We offer our Team Members generous benefits to help them achieve their goals and support our company culture. We are looking for Team Members who align with our values, Squamish Nation values – Úxwumixw (Community), Sté lmexw (Collective), Nexwníw (Pride), Wená xws (Empowerment, Respecting Others), Siyám̓ in (Leadership, Everyone has a role to play), Snew̓ íyelh (Culture, Tradition, Resilience, Foundation, Teachings, Knowledge).

 

In return, we offer:

  • Opportunities for career growth and development,
  • Friendly and supportive work environment and an ambitious team,
  • Flexible work schedule (hybrid),
  • Extended dental and health care benefits,
  • Employee and Family Assistance Program,
  • Pension Plan and Supplementary Savings Plan,
  • Life Insurance,
  • Paid leave (i.e., sick leave, vacation, family days) and 14 statutory holidays including National Indigenous People’s Day and National Day of Truth and Reconciliation.
  • Salary range: $55,000 to $70,000

 

Scope of the Position

The Contract Coordinator provides support to the Nch’ú7mut Contracting Ltd. (Nch’ú7mut) Team as needed to support activities for Nch’ú7mut operations with a primary focus on supporting the financial needs of the organization. This position will report directly to the Special Projects Manager and Business Opportunities Manager and will play a supportive role in Nch’ú7mut financial operations. The successful candidate will be required to adapt to a fast-paced work environment that changes as per the needs of organizational demands. The position requires high attention to organizational detail, numerical and accounting skills, and computer literacy skills to follow Nch’ú7mut processes and procedures. This candidate will be required at times to be self-sufficient but also to contribute to a team environment with daily check-ins to deliver on organizational outputs. The applicant should have a background in accounting, business, or finance and familiarity with Indigenous peoples. 

 

A. Duties, Responsibilities, Authority, and Accountabilities 

General Administration

  • Assist the Special Projects Manager and the Business Opportunities Manager (BOM) on implementing the financial tracking and data administration of Nch’ú7mut operations. 
  • Assists in ensuring that Nch’ú7mut Endorsed Business Registry (NEBR) is maintained, and all information is up to date and accurate. 
  • Ensures that any and all contracts that are successful are entered on main Excel tracking sheet and actively being invoiced each month. 
  • Assists in reconciling active projects to our main tracking sheet and Monday.com to ensure all projects are being tracked and information is complete. 
  • Keep record to advise the Special Projects Manager and the BOM of financial reporting deadlines as per Nch’ú7mut organizational needs. 
  • Maintains a tracking list of current projects – starting/ending/completed as per Nch’ú7mut organizational requirements. 
  • As needed, responds to NEBR partner inquiries as directed by the BOM and informs the Nch’ú7mut Team of all NEBR partner communication.

 

Financial Administration 

  • Alongside the BOM and the Nch’ú7mut Team, ensures that all payments – by cheque are scanned and applied to invoices on Monday.com.
  • Ensures that the paid invoices are tracked as paid on the main invoice spreadsheet & notes when payment was deposited. 
  • As directed by the Special Projects Manager, make bank deposits, scan cheques, make records of Nch’ú7mut finances, process financial administration to support Nch’ú7mut operations, and any other additional support required. 
  • Assists in enforcement of NEBR partner compliance and advises the BOM and Special Projects Manager of non-compliant NEBR partners.

 

Invoicing

  • Assists with making up bank deposits/invoicing/sending out reporting sheets to new Partners and scanning payments and invoices in hard copy and into the computer system for audit purposes. 
  • Make a record of all deposits onto the Nch’ú7mut tracking sheet as directed by the Special Projects Manager. 
  • Maintain organization of NEBR partnership files as per Nch’ú7mut organizational requirements. 
  • As directed by the Special Projects Manager, make bank deposits, scan cheques, make records of Nch’ú7mut finances, process financial administration to support Nch’ú7mut operations, and any other additional support required. 
  • Coordinate with Nch’ḵay̓ Finance as directed by the Special Projects Manager. 
  • Reconcile Quarterly / Annual reporting as needed to support Nch’ú7mut organizational requirements.

 

B. Other

  • Contribute to the development and maintenance of a positive workplace culture.
  • Perform other duties as required.
  • Adheres to and promotes Nch’ḵaỷ’s six Guiding Principles (Leadership, Trust, Respect, Wisdom, Competence, and Passion).

 

C. Reporting Responsibilities and Authorities from Supervisor

  • Reports to Business Opportunity Manager
  • Supports Special Projects Manager as necessary

 

D. Knowledge, Skills, and Experience

  • Bachelor’s degree in accounting, finance, business administration, or a related field is preferred.
  • Strong desire to learn and develop skills in Finance, Accounting, and Bookkeeping.
  • Familiarity with financial software such as QuickBooks for accounting tasks and Automatic Data Processing (ADP) for payroll processing.
  • Experience using project management and tracking tools like Monday.com, ensuring efficient workflow management and data organization.
  • Experience with project management and tracking tools like Monday.com, including data entry, updating project status, and generating reports.
  • Track record of effectively resolving financial issues and implementing solutions to improve financial processes and efficiency.
  • Ability to troubleshoot financial discrepancies and discrepancies to ensure accurate financial reporting.
  • Previous experience communicating financial information clearly and concisely to various stakeholders, including team members and external partners.
  • Experience liaising with finance professionals, clients, and vendors to address financial matters and inquiries.
  • Demonstrated ability to work collaboratively within a team environment, contributing to shared goals and supporting colleagues as needed.
  • Experience collaborating with cross-functional teams to achieve financial objectives and deliver on organizational initiatives.
  • Proficient in MS Office (Microsoft Word, Excel, Outlook, PowerPoint, and OneNote).
  • Ability to maintain confidentiality and handle sensitive information.
  • Experience working with First Nations is an asset.

 

E. Special Requirements

  • Sign Nch’ḵaỷ Confidentiality Agreement;
  • Willing to work additional hours as required;

 

F. Working Conditions

  • Office work (prolong sitting, lifting boxes up to 5 lbs.);

 

Doing business the Sḵwx̱wú7mesh way, on unceded Sḵwx̱wú7mesh territory

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(604)-243-0802

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